How can QuickBooks ProAdvisors Help your Small to Medium-Sized Business?

How can QuickBooks ProAdvisors Help your Small to Medium-Sized Business?


Proper accounting is one of the basic requirements of doing business. Without up-to-date bookkeeping, it can be nearly impossible to stay on top of bills, payroll, taxes, and other financial requirements. Even worse, you may not have a clear sense of how your business is doing or how to effectively plan for the future. In a small or medium-sized business, it’s very common for accounting tasks to be handled by an owner, manager, or other employees who also has a full list of other duties. Such people may not have the time or expertise to figure out if things could be done better. While it may be tempting to go along with systems that seem “good enough,” settling for procedures that are only adequate may be holding your business back. It’s a wise investment to consult with the experts to determine what your business really needs.

Business Cents can provide both the accounting and technical expertise you need, whether you have a new business just starting out, a growing business with changing accounting needs, or an existing business that could benefit from streamlined and updated procedures. First, we analyze the needs of your business. Then we can help get you set up with the right QuickBooks software and integrated software solutions, in the case of a new business, or troubleshoot and optimize your existing QuickBooks software in the case of existing business. We provide training for you and your employees so you can get the most out of your system in the least amount of time. Finally, for the tasks you prefer to outsource so that you can focus on your business, we offer a range of support services you can select from to ensure that you do not lose a moment’s valuable work time to inefficient or ineffective financial procedures.

How can your business benefit?

What is a QuickBooks ProAdvisor?

Having accounting software and knowing how to get the most out of it are two entirely different things. Even a popular, easy-to-use program like QuickBooks has features that you might not be aware of. Also, there are significant differences between different versions of QuickBooks, which makes choosing the correct one critical to providing the features you need and making your business run as smoothly as possible.

A QuickBooks ProAdvisor goes through a training program directly from Intuit and passes a multi-part exam certifying that they know the ins and outs of the software so that they can properly advise clients. To maintain ProAdvisor status, they have to take annual recertification exams to show that they’re staying up to date on their knowledge. Business Cents is certified as a ProAdvisor on QuickBooks Desktop, Enterprise, Online, Advanced Online, and Point of Sale. Our comprehensive knowledge of QuickBooks suite of products means that we can help you determine the exact right fit for your business, whether you’re just starting out or converting from another system.

One Size Does Not Fit All

Every business is unique. It’s obvious that a small manufacturer will have different accounting needs than a legal office, a medical practice, a realtor, or a retail enterprise. The accounting solution you need will vary greatly depending on whether or not you need to track sales tax, monitor inventory, calculate commissions, or assign billable hours to specific clients or accounts. On top of that, what makes the most sense will depend on how much time you can or want to spend on accounting tasks in-house.

Our years of work in the Spokane area have given us the knowledge necessary to give you accurate advice on what will work best for your business, no matter what type and size of the company you run. Business Cents offers a range of consulting and support services that we can customize to work for you.

Choosing the right accounting software and related apps is the critical first step in making sure that you are getting the maximum benefit for the minimum amount of work. Our expertise as QuickBooks ProAdvisors will help you get that step right, including recommending integrated third-party apps that will allow you to automate and integrate as many processes as possible so you’re never double-entering data or duplicating information in systems that won’t talk to each other. Your time is too precious to waste.

Support for Growing Businesses

Since we were founded ten years ago, we’ve specialized in assisting Spokane small business in a variety of fields, including healthcare, manufacturing, construction, retail, professional services, and more. We’ve found that our clients’ accounting needs can change over time as their businesses expand and branch out into new areas. If your business is in transition, Business Cents is with you every step of the way to ensure that your accounting software and processes keep pace with the requirements of your new situation.

For example, many businesses start out as limited liability corporations (LLCs). This is common because LLCs are cheap to set up, flexible to operate and limit their owners’ personal liability. They also require less paperwork and recordkeeping than other types of corporate entities. However, as businesses grow, they may find that the LLC structure is no longer the best format for their operations. They may contemplate conversion to an S-Corp so that they can minimize self-employment taxes, take on additional investors, or give select employees a stake in the business.

Before you take the leap, the experts at Business Cents can walk you through the pros and cons of converting. We’ll make sure that you understand the changes in tax filing requirements, help you set up your new corporation, and provide ongoing support at a low monthly fee. Our services grow with your business so you can be sure that you have professional, accessible advice at your fingertips whenever you need it.

New Businesses

When you’re setting up a new business in Spokane, bookkeeping may be the last thing on your mind. You may hesitate to call in professional help, feeling that you’re better off saving money wherever you can and waiting to call in expert help when you can afford it. Unfortunately, when it comes to accounting, that strategy can be penny-wise but pound-foolish. Getting your business off on the wrong foot can cause problems that are costly to fix later on, and that could have been avoided entirely with timely advice.

Business Cents’ Spokane accountants can help you choose the right QuickBooks package, set up your accounts, make sure you’re using the correct accounting method, and train you on how to keep your books clean and orderly from day one. We have low-priced introductory packages that include essential services like payroll, which can grow with you as your business takes off. We can also identify and set up QuickBooks-compatible apps that will help automate your processes to produce better results with less effort on your part, so your energy can go into your business.

Getting Back on Track

Perhaps you didn’t have time to track down a discrepancy in your numbers during a crunch, and now your reports don’t make any sense. Maybe you got too busy to reconcile your accounts for a month or two. Or it might be that you thought you could upgrade or convert part of your system on your own and are running into unexpected glitches. Our Spokane bookkeepers can organize and clean up your books, analyze your data, and troubleshoot your QuickBooks problems so you can get back to business.

Beyond Data Entry

Effective accounting and bookkeeping is about much more than making sure your numbers add up and that your tax filings are in on time. It’s about giving you the information to identify your business’s strengths and weaknesses. When you have accurate reports on hand, you can dig deeper to figure out what’s working and what’s not. This enables you to identify problems and fix them to increase your overall profitability.

At Business Cents, our goal in getting you set up with the right software package is to give you the tools you need to complete essential accounting tasks efficiently, with the right technological support. We offer training and/or outsourcing to fit your needs.

When you have the right day-to-day processes in place to keep your bookkeeping up to date, then you can really engage the powerful reporting tools and features that QuickBooks gives you to support strategic business planning. Do you understand your cash flow? Do you understand which parts of your business are profitable and which are not? Do you have an accurate annual budget to work from (or any budget at all)? Business Cents can help you learn to generate useful financial reports easily and understand how to interpret the information you find there to make positive changes. We can also help you explore the features of QuickBooks that allow you to set goals and track progress for your business.

Businesses that don’t take the time to understand their numbers miss valuable opportunities for growth. Worse, they can get locked into a cycle of reacting to the latest crisis and failing to plan down the road to avoid further problems. Business Cents can set you up with all the tools you need to be fully informed so that you’re not blindsided by problems that could have been avoided.

Integrated, Easy Payroll

If you have employees, they have to get paid. Payroll is one of the most commonly outsourced accounting tasks for any business, since the penalties and fines for missing deadlines or miscalculating withholdings can be harsh. There’s a better way than sending it out to a large, impersonal company, however. Intuit offers payroll solutions that integrate seamlessly with QuickBooks and are quick and easy to set up. Business Cents can help you determine which choice is right for you.

One option is QuickBooks Online Payroll. If you’re already using QuickBooks Online, QuickBooks Online Payroll is literally built right into the software you already use. Business Cents can help you get your information set up on each employee so you can process your payroll from any internet-connected device. It also includes a free service allowing employees to view their paychecks online and free direct deposit. The data from employee timesheets is also integrated into your bookkeeping, allowing you to include payroll information to invoice billable hours and run per-job profitability reports. You’ll never have to enter information twice to figure out how payroll is affecting your bottom line.

If you like the sound of having all that information but DIY payroll isn’t for you, Business Cents can manage your payroll for you once we have your system set up. We stay on top of all the latest changes in tax and employer compliance requirements so your payroll and filings are accurate and timely every time. Our service is reasonably priced, and our staff is eager to assist you.

Local Bookkeeping, Spokane

At Business Cents, we don’t just know accounting—we know the hard work that goes into being a Spokane small business. We’ve developed a deep knowledge of our community and the support that different types of businesses need so we can recommend the software and solutions that will be the most effective for you.

We are experts when it comes to providing fast and accurate information to clients using the powerful tools harnessed within the Intuit QuickBooks Suite of software solutions, minimizing overhead costs and streamlining internal day-to-day accounting processes. This means that you can continue to do what you do in-house while relieving yourself from the stress the month-end and taxes cause.

We want to help you succeed. Our rates are competitive for general monthly or weekly bookkeeping, but our expertise extends far beyond handling average accounting tasks. We earned our name in the game by providing top-notch services to clients muddling through extensive software implementations, integrations, and data import/exports who thought it would be easy. If you’ve gotten into a bind, don’t wait another day to call us.

We’re also on the lookout for issues you might not be aware of so we can prevent possible problems before they start. For example, we love working with local Spokane companies running e-commerce stores to ensure their online sales are being correctly reported without overstating income or withholding too much taxes. Washington is subject to destination sales tax, meaning that sales tax is calculated by the rate in effect where the buyer receives the merchandise, which can vary from place to place within the state. This can be a costly and crucial piece of the puzzle that most people who just want to sell things online tend to overlook, but it’s easy to deal with if you have the right software in place.

Proper bookkeeping for the Healthcare Industry in Spokane, Washington

The healthcare industry around town has been booming for a while now, but with the development of a new four-year program being implemented in the heart of downtown Spokane, we just know that our local hardworking professional service providers need a solution to prevent any a headache being added to that of running a practice. We noticed the need for a local bookkeeping and accounting firm that knows the different healthcare industries like the back of their hand and that is what we have become. Ensuring that the doctors, chiropractors, dentists, specialists, and practitioners of our area are well served is important to the longevity of a city’s health and business success. Here at Business Cents, we pride ourselves in being competent in many fields, allowing you to focus on the important task you have at hand.

Conveniently in the Cloud

Modern software solutions are rapidly moving to account off of isolated systems and into the cloud, where you can access your books wherever you need to form a variety of different devices. Since we are your local cloud accounting experts, this means we complete almost all of our work remotely, cutting out significant travel costs. This allows us to keep our rates low enough to be able to serve one-man sole prop shops to companies that have been passed down through the generations of a family with inexpensive, quick, and accurate financials. Because of our ability to work virtually, our staff does not battle the same types of disruptions an in-house bookkeeper may face or burden you with the overhead costs of a new hire dedicated to accounting tasks.

Since your data does or will live in the cloud, our processes include the upkeep of secure internet connections that allow the Business Cents team to enter the transactions needed, while allowing you and your management 24/7 access to your books from all device types…Yes, even when we are working!

Professional Services, Personalized Fit

“There’s no right way to do the wrong thing.” This rings very true in the accounting and bookkeeping world. We know that the pounding heart of Spokane, Washington, is this area’s small businesses, so providing the best of what you need while keeping clear of all the accounting mumbo jumbo is of the utmost importance for our success and yours.

Accurate accounting is essential for business success, but that doesn’t mean it’s easy to achieve in the small business setting. Do you wear seventeen hats around the office? Is data entry just not your thing? Do you have so much invoicing to do at the end of each week you wonder how it is ever going to get done correctly? Have you ever transposed numbers while making a bank deposit and then wasted hours tracking down the error? Do you constantly forget how to apply that discount correctly or partially refund a customer?

We can do as little or as much of your bookkeeping and accounting as you would like. Once we establish our relationship with your company, we take the time to develop a clear separation of duties, which allows everyone involved to have a clear picture of what is happening and when.

From administrators to consultants, we have the ability to answer any and all bookkeeping and QuickBooks questions that come our way. We work to pair your specific needs and industry requirements with the services and staff that will be the best fit. We can also fill in to pick up any slack if needed. You no longer need to worry about bookkeeping work going undone if an employee is on vacation or out sick. Our processes ensure that your services will never be postponed due to an unexpected absence or those freak of natural events that always seem to land on the day reports are needed.

Spokane Accountants Available Anywhere

Our ability to help our clients is not limited by geography. Not local to the Pacific Northwest? No worries! Since we are committed to cloud accounting, we can offer our full range of services from across the room to across the country. We serve clients from South Africa to New York. Distance is no obstacle to great service, no matter where you’re located.

If you are lucky enough to be local, then you have the superb ability to come on down and see what the operation really looks like in person. We offer FREE Consultations that can happen in our local Spokane office located at 23 North Napa Street or virtually. Schedule HERE.

Spokane, Washington, QuickBooks ProAdvisors located at Business Cents can do more than just number crunching for your small to medium-sized business.

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